Payroll Guidance from Interim Chief Human Resource Officer Vernese Edghill-Walden

As previously communicated, we are sharing payroll guidance every two weeks.  This notification is to share information regarding the 7/16 to 7/31 hourly payroll and the 8/1 to 8/15 salaried payroll.

The only change that we would like to communicate with this payroll cycle is that we will now be emailing the link to the summaries to both the department heads and the time keepers.  There will no longer be a need for the department head to forward the link to their timekeeper.  However, department heads should continue to review the information before the deadline.

Reminder of upcoming deadlines:

  • The link to the 7/16 to 7/31 Hourly summaries will be emailed on 7/30 and the summaries will be due by 4:30 p.m. on 8/3.
  • The link to the 7/1 to 7/31 Salaried Benefit Usage summaries will be emailed on 7/30 and the summaries will be due by 4:30 p.m. on 8/17.

Reminder of the continued importance of record keeping of sick and vacation leave usage:

Please continue to do your best to collect the information on sick and vacation usage from your employees via email, scan or current timekeeping methods.  It is not necessary to print and collect signatures at this time.   HRS will not be collecting these records while employees are working remotely at this time. When we return to operations on campus, HRS will collect that information per normal procedures for recordkeeping purposes.

Reminder on FMLA reporting:

Any FMLA time reported by employees on the hourly timesheets or salaried benefit usage forms should be indicated in the FMLA column on the summaries.

Reminder on Salaried Benefit Usage summaries:

These summaries can be reviewed at any time after they have been shared prior to the deadline indicated.  Also, please be sure that even if there is no usage to report for your department, that someone is accessing and reviewing the spreadsheet prior to the deadline.

Please direct any questions to Payroll@niu.edu.

Thank you for your service to the NIU community.

Vernese Edghill-Walden
Interim Chief Human Resource Officer

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