Human Resource Services (HRS) is pleased to announce that from May 16 to August 15, student employees and graduate assistants can be hired to work up to 37.5 hours per week. The usual hour limits for these positions will be removed during this period.
To ensure that the university complies with the Affordable Care Act (ACA), the following guidelines will be put in place for the summer work period (May 16 to August 15):
Possible Full Time Equivalency (FTE) for the Summer Period
During the academic year, student employees can only be hired at 50% FTE or less. Graduate assistants are hired at 50% (20 hours), 38% (15 hours), or 25% (10 hours) FTE. For the summer work period, these higher FTE percentages are also allowed for both employment groups:
- 64% (up to 24 hours per week)
- 75% (up to 28 hours per week)
- 88% (up to 33 hours per week)
- 100% (up to 37.5 hours per week)
Detailed information on pay rates, required paperwork and ACA considerations for both student employees and graduate assistants has been added to the HRS website. The information applies to all student employees and graduate assistants, including international students.
Student employees and graduate assistants are expected to work no more than 7.5 hours per day, five days per week for a total of 37.5 hours per week. Any alternative scheduling should first be approved by Human Resource Services. Overtime should be approved in very limited circumstances.
The student employment policy will be updated to reflect this information soon. There are no plans to change the hours limitations for employees hired in the extra-help classification.
Please direct any questions to StudentEmployment@niu.edu and GradAssistantshipEmp@niu.edu.
* This announcement was sent to all Deans, Associate Deans, Chairs and Department Heads. Please forward to any member of your units that assist in the hiring of these employment classifications.
