Human Resource Services is leading an effort to re-establish a formal process to request changes to department information in the university’s human resource and financial management systems. These types of requests include creating new departments, inactivating dormant or outdated departments, processing department name changes and/or location changes, and updating cost center structure/location within the organizational structure/security tree (i.e. changes not accomplished through the Cost Center Information Form).
A core group of stakeholders across the relevant NIU systems and areas has been identified to coordinate department change requests a couple of times each year. We are currently planning to implement changes on April 24, 2024. There will be an additional update planned later this fall, but the date has not yet been determined.
Given these updates have not been made in a few years, and to make the process as easy as possible for all involved, we have created a new online request form for department changes. Business managers are asked to submit the new online form for any outstanding requests by March 1, 2024. Once all requests have been received, HRS will provide a summary of changes to their area(s) to each vice president for their review and approval prior to implementation. Relevant department heads will also be included in the review process.
Business managers should also submit the new online form for requests that were previously submitted using the paper form but were not implemented. We appreciate you sharing this information with your business managers to ensure that the March 1 deadline is met.
Please direct any questions on this process or the online submission form to Liz Guess at eguess@niu.edu.
*This message was sent to all department heads and members of the BRAIN group on 2/19/2024.
