General Information
Additional Pay Forms will be moving to an online submission and approval format utilizing PeopleSoft.
When you log into self-service, the fluid homepage will display tiles used for the processing of additional pay. Note: Users may need to clear their browsing history before accessing this new feature. When you are in your browser, go to: History -> Clear Browsing Data -> Clear Cached Images and Files.
Important Dates:
March 22, 2021: Electronic Additional Pay Forms will be accepted for any Additional Pay Forms
April 8, 2021: Deadline to submit Additional Pay Forms (effective April 1, 2021 or later) to Human Resource Services for the April 30 pay date. Normal Payroll deadlines will apply going forward.
May 1, 2021: Human Resource Services will no longer accept New Additional Pay Forms via paper or email.
Any retroactive or currently in-process Additional Pay Forms will be accepted through April 30, 2021 at AddPayForms@niu.edu.
Corrections (Changes), Stops and Cancellations
Any corrections (changes), stops or cancelled Additional Pay Forms will need to continue to be processed via paper and sent to AddPayForms@niu.edu. They cannot be submitted via the automated process.
Delegate Information
In this new system, Department Heads, Deans/AVPs, and Vice Presidents will have the ability to delegate approval of additional pays, either on a temporary or permanent basis. To delegate approval, the following processes should be followed:
Primary Department Head Approver: The Primary Department Head is the individual that Human Resources has on file as Department Head. To delegate this approval, please email AddPayForms@niu.edu, no later than March 26, 2021 and include the department name, the new approver’s name and the new approver’s employee ID.
Dean/AVP Approver: The Dean/AVP Approver is the individual on file with the Budget Office as the Dean/AVP level 4 Approver. To delegate this approval, please email AddPayForms@niu.edu, no later than March 26, 2021 and include the department name, the new approver’s name and the new approver’s employee ID. Please note this delegation is for the HR system only and will not impact the Financials system.
Vice President Approver: The Vice President Approver is the individual on file with the Budget Office as the Vice President level 5 Approver. To delegate this approval, please email AddPayForms@niu.edu, no later than March 26, 2021 and include the department name, the new approver’s name, and the new approver’s employee ID. Please note this delegation is for the HR system only and will not impact the Financials system.
Once the delegate’s information is uploaded into PeopleSoft (after March 31, 2021), the Department Approver will be able to designate their delegate.
Training/Instructions
Click here for the instructions on how to complete an Automated Additional Pay Form.
As you begin using the system and you need assistance, an HR staff member will be available on the following dates and times:
March 19, 2021 from 1 to 3 p.m.
March 23, 2021 from 9 to 11 a.m.
March 24, 2021 from 9 to 11 a.m.
March 25, 2021 from 1:30 to 3:30 p.m.
March 26, 2021 from 9 to 11 a.m.
There is no need to pre-register. Just send a message to Lyndsey Johnson via Teams with your request for assistance and she will contact you.
Any questions should be directed to AddPayForms@niu.edu.
Thank you for your service to the NIU community.
