Sent via email to Graduate Assistants and Temporary Faculty on 3/27/2024
You are receiving this email notification because NIU Human Resource Services (HRS) records indicate that you will be eligible to start using your State of Illinois paid leave benefit beginning March 31, 2024.
Please take the following steps whenever you intend to utilize this leave time:
1. Follow your departmental procedures for requesting time away from work. If you are not certain what these procedures are, please ask your supervisor.
- When requesting time off, you must arrange your leave with consideration for the university’s core operational needs and obtain approval from your supervisor in advance.
- If you can anticipate the need to use your State of Illinois Paid Leave benefit, you should provide your supervisor with as much advanced notice as possible, with a minimum notice of at least seven calendar days, before use of the benefit.
- In situations where your need for the use of this benefit is unforeseeable, you must notify your supervisor as soon as reasonably possible through your departmental call-in or notice procedures.
2. Whenever you utilize your State of Illinois Paid Leave benefit, you must report the time by completing the university’s Salaried Employee Benefit Usage form.
- The form can be found on the HRS website on the Forms page, under Payroll forms. There are detailed instructions for how to complete the form on the second tab of the document.
- You must sign the form before submitting it to your supervisor. Your signature can be ink signed, typed or electronic.
3. Submit your benefit usage form to your supervisor on the last day of the month for any usage that occurred that month.
- If you do not have usage for a given month, you do not need to submit a benefit usage form.
Beginning with the April 15 pay date, you will be able to see your available balance for the State of Illinois Paid Leave benefit on your semi-monthly pay advice available through Employee Self-Service in MyNIU.
More information and frequently asked questions are available on the HRS website. Please email any questions to HumanResources@niu.edu.
