As we know you are all busy preparing for the fall semester, Human Resource Services (HRS) would like to send along a few important reminders on fall hiring:
- Now is also the time to remind all new hires that they must complete their onboarding, including the I-9, to have timely access to systems and to be paid on time. Please make special mention to your hires that they need to make sure both I9 step 1 (their uploading of personal documents) and step 2 (having their designated authorizer review the documents) are required to be completed as soon as possible.
- Hiring manager should no longer be collecting W4 forms for new hires and rehires. All W4 form completion should take place in the MyNIU Human Resource System once the employee has been entered into the system. Below are the steps to complete this through employee self-service:
- Go to MyNIU (From the NIU homepage, go to Quick Links and select “MyNIU”)
- Select the “MyNIU Human Resource System” panel
- Sign in using Single Sign-On or by entering your NIU User ID (employee ID) and password
- Select the “Payroll” tile
- Click on “Tax Withholding” in the left navigation and select “Instructions” to view how to download and submit W-4 form online
- Any temporary instructors that are not being reappointed for the fall semester should have their position vacated in PeopleAdmin by Thursday, Oct. 1. Please be sure to include supporting documentation for the vacate request (notification from the department to the employee on non-reappointment or notification from the employee to the department of their declining to teach, etc). If the instructor is resigning or retiring the separation should be entered through the Employment Separation Form via the Kuali tool.
Please direct any questions to HumanResources@niu.edu.
*This communication is being sent to all Department Heads and Hiring Managers. Please forward to those in your units that process these types of HR requests.
