Human Resource Services (HRS) would like to remind hiring departments that the deadline is Aug. 8, 2022, for all necessary hiring paperwork and onboarding requirements to be completed for student employees and graduate assistants (GAs) who will have a start date of Aug. 16, 2022. Departments are strongly encouraged to submit hiring paperwork prior to Aug. 8, if possible.
All newly hired employees (including students and GAs) should complete Section 1 of the I-9 form by their first day of work. Please ensure that students with a start date of Aug. 16 report to one of the following locations on Aug. 16 (or by Aug. 18 at the latest) with the required documentation to complete Section 2 of the I-9 form.
Regular campus locations for I-9 Verification:
- Human Resources Building (1515 West Lincoln Highway): 10 a.m. to 3 p.m. Monday through Friday.
- HRS Service Center (Swen Parson Hall, room 110): 10 a.m. to 3 p.m. Monday through Friday.
Additional satellite locations for student I-9 verification:
HRS has partnered with several departments to expand the availability of I-9 verification for graduate students on campus from Aug. 3 through Sept. 8:
- Academic Affairs, Altgeld Hall 215, 8 a.m. to 12 noon and 1 to 4:30 p.m. Monday through Thursday through Aug. 19, then 8 a.m. to 12 noon and 1 to 4:30 p.m. Monday through Friday beginning Aug. 22.
- Founders Memorial Library Circulation Desk, 8 a.m. to 5 p.m. Monday through Friday.
- Dining Services, Holmes Student Center 118, 9 a.m. to 12 noon and 1 to 5 p.m., Monday, Wednesday and Friday, and 8 a.m. to 12 noon and 1 to 4 p.m. Tuesday and Thursday, except for Aug. 10-16 when this location will only offer verification from 7 to 9 a.m.
Students with a start date of Aug. 16 who do not present their I-9 documentation by Aug. 18 will be removed from the payroll system until this requirement is complete. New hires should not begin working until all the hiring paperwork has been processed by HRS. Please keep in mind, that while onboarding and orientation are online, they do take time for individuals to complete.
If you have any questions, please contact humanresources@niu.edu.
