The Payroll office will process and mail calendar year 2024 W-2s by the Internal Revenue Service’s deadline of January 31, 2025. These tax forms are required to be mailed to an employee’s home address unless the employee elects and consents to receiving the form electronically. When you opt to receive your W-2 form electronically, you will have convenient, secure access to your tax information as soon as it has been produced instead of waiting for the forms to arrive in the mail.
The deadline to elect and consent to receiving your 2024 W-2 electronically is Friday, January 3, 2025.
To elect and consent to receiving your 2024 W-2 electronically, please follow the steps below:
- Go to MyNIU.
- Click on the “MyNIU Human Resource System” panel.
- Login utilizing Single Sign-on.
- Select the “Payroll” tile.
- Click on “W-2/W-2c Consent” tile.
- To receive your W-2 electronically, check the box next to the message that reads “I consent to receive electronic W-2/W-2c forms”
- To complete your request, click the Submit button.
- Verify your Identity by entering your password.
- You will receive a confirmation on the screen confirming your election to receive electronic forms. Paper forms will not be mailed.
If you have previously consented to only receive your W-2 form in electronic format through MyNIU, and you have not had any break in service in the last year, you do not need to take any action.
Questions regarding this information can be directed to payroll@niu.edu.
