Annual Performance Evaluations for Supportive Professional Staff and Academic Professionals


To: Vice Presidents, Deans, Department Chairs, and Directors
From: Pulchratia Smith, Director of Employee Services
Human Resource Services
Date: May 26, 2020
RE:  Annual Performance Evaluations for Supportive Professional Staff and Academic Professionals

According to NIU policy, performance evaluations for all Supportive Professional Staff (SPS) and Academic Professionals must be conducted each fiscal year.  Annual evaluations for FY20 should be completed no later than June 30, 2020 with documentation of the evaluation submitted to HRS no later than July 31, 2020.

Effective performance evaluation and coaching is an on-going process. Employees and supervisors should meet regularly to review job performance and expectations, identify goals, measure progress towards those goals, and plan for career growth and development.  The annual performance review is an opportunity to document this process and to summarize discussions that have occurred over the previous year.  In general, the employee performance evaluation should include a review of the responsibilities, requirements, expectations, and qualifications of the position and should be conducted by the immediate supervisor.  Supervisors should develop a performance appraisal process or format that is best suited to the specific department and responsibilities of the position evaluated.


The annual evaluation must be in writing and should be discussed with the employee in a confidential setting.  Both the employee and the supervisor must sign the HRS Annual Performance Appraisal Certification form.  This year, the certification is a fillable pdf form that can be signed electronically.  The form is attached to this message, or you can download it at  The evaluation must be completed by June 30th, 2020.  The certification form along with the written evaluation should then be submitted to HRS no later than July 31, 2020, via email to  This information will be added to the employee’s HRS personnel file.  Supervisors should also review employees’ job descriptions and update them as necessary during the annual performance appraisal process.

Human Resource Services will notify the applicable department head of any outstanding evaluations or updated job descriptions beginning on August 1, 2020.  If forms are not received by August 15, 2020, HRS will notify the appropriate Dean or Vice President of the late submissions.

If you would like to receive additional information or assistance, please contact Pulchratia Smith at 815-753-6023 or  If your department needs training in evaluating employee performance, Human Resource Services will work with departments as needed.  Departments needing assistance should contact the HR Center for Training and Professional Development at or Lesley Gilbert at 815-753-9196.

Thank you, in advance, for your cooperation with this important activity.

cc:  President’s Sr. Leadership Team


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